Photography Invoice Template
A photography invoice lists what you're charging for: shoot time, editing, prints, travel and image licensing. This free photography invoice template has those lines ready. Change the sample lines to yours, add your deposit terms and download the PDF.
The shoot is the part clients see. The hours of culling and retouching, the drive out, and the license to actually use the images are the parts they forget about. List each one and the package price stops looking like a number you pulled from thin air.
Weddings, portraits, product work: it all goes the same way here. Add your line items, note your deposit terms, and export a PDF to send along with the gallery.
Tip: in the print dialog choose “Save as PDF”.
INVOICE
#INV-0001
Issued: —
Due: —
From
—
Bill to
—
| Description | Qty | Price | Amount |
|---|---|---|---|
| Half-day shoot (4 hours) | 1 | $600.00 | $600.00 |
| Photo editing & retouching | 1 | $250.00 | $250.00 |
| High-res image licensing | 1 | $150.00 | $150.00 |
Subtotal$1,000.00
Tax (0%)$0.00
Total$1,000.00
Invoicing tips for photographers
- Take a non-refundable deposit to hold the date, and invoice the balance before the final images go out. Once they have the gallery, you're relying on goodwill.
- Put editing and licensing on separate lines from shoot time. It answers "why is it so much for four hours?" before anyone asks.
- When a shoot is outside your usual patch, add travel and expenses as their own line instead of quietly eating the cost.
Frequently asked questions
- How much deposit should a photographer ask for?
- 25–50% up front to reserve the date is common, with the balance due before final image delivery. Write the deposit terms on the invoice so there's nothing to debate if plans change.
- Should I invoice for image licensing separately?
- For commercial clients, yes. A separate licensing line spells out the scope of usage rights and what it costs, which saves a tense conversation when they want to use the shots somewhere new.
- What should a photography invoice include?
- Your name and contact details, the client's details, the shoot date and type, and one line each for shoot time, editing, prints or albums, travel and licensing. Add the deposit already paid, the balance due, the due date and how to pay.
- Can I use this for wedding or portrait photography?
- Yes. Use one line for the package and extra lines for add-ons like a second shooter, an album or extra edited images. Show the deposit as already paid so the client sees the balance left.
- When should I send a photography invoice?
- Send the deposit invoice when the client books. Send the balance invoice before you deliver the final images, with a clear due date.