Videographer & Video Production Invoice Template
Clients remember the filming day. The editing and color grading, which often takes longer than the shoot, mostly happens out of sight. Split production, post-production, licensing, and extra revisions into their own lines and the price starts to make sense.
Bill per project or per day, note your deposit terms, and export a PDF to send along with the final cut.
Edit-only jobs work the same way. Video editors usually bill by the hour or per finished minute, so put the hours (or minutes) as the quantity, and give extras like motion graphics, captions, or music licensing their own lines.
Tip: in the print dialog choose “Save as PDF”.
INVOICE
#INV-0001
Issued: —
Due: —
From
—
Bill to
—
| Description | Qty | Price | Amount |
|---|---|---|---|
| Filming day (up to 8 hours) | 1 | $1,200.00 | $1,200.00 |
| Editing & color grading | 1 | $800.00 | $800.00 |
| Additional revision round | 1 | $150.00 | $150.00 |
Subtotal$2,150.00
Tax (0%)$0.00
Total$2,150.00
Invoicing tips for videographers
- Take a deposit to lock the shoot date, and make the balance due before final delivery. Hold the download link until it clears.
- Separate filming from editing so clients can see where the hours actually go.
- When you rent gear or travel for a shoot, give each its own line.
- Write down what the client can do with the video (web only, paid ads, broadcast) and for how long. Wider usage is worth more, so price it as its own line.
- If raw footage is extra, say so on the invoice. It saves an awkward "can you send us everything?" email later.
Frequently asked questions
- How do videographers structure invoices?
- Filming, editing, and deliverables each get a line, and extra revisions or licensing get their own too. That way the scope is on paper, not just in someone's memory.
- Should I take a deposit for video work?
- Yes. A deposit secures the shoot date and covers pre-production. Invoice the balance before you hand over the final files.
- How should a video editor invoice?
- By the hour or per finished minute of video, whichever you quoted. Put the hours or minutes as the quantity and your rate as the price, then add revision rounds beyond the agreed number as separate lines.
- How do I invoice a video production with a crew?
- One line per role and day (camera operator, sound, gaffer), then gear rental, locations, and post-production. If you pay crew yourself, you can add a production or management fee on top.
- What if the client cancels the shoot?
- Agree on a cancellation fee up front. If they cancel late, invoice that fee (often the deposit) as a single line, "Late cancellation per agreement".