Auto Repair Invoice Template
The customer came in expecting $300 and the diagnostic turned up $1,200 of work. That's exactly when a clear invoice earns its keep. Diagnostics, labor, parts, and shop fees on separate lines give them something to read instead of something to argue with.
Flat-rate labor, parts markup, fluids, and environmental fees all have a place, laid out the way customers expect a shop invoice to look. Enter your shop details, vehicle info, and repair costs, check the preview, and download the PDF. Nothing to install, no monthly fees.
Tip: in the print dialog choose “Save as PDF”.
INVOICE
#INV-0001
Issued: —
Due: —
From
—
Bill to
—
| Description | Qty | Price | Amount |
|---|---|---|---|
| Diagnostic & inspection | 1 | $95.00 | $95.00 |
| Brake pad replacement (labor, 2.5 hours) | 2.5 | $110.00 | $275.00 |
| Parts: brake pads, rotors, hardware | 1 | $320.00 | $320.00 |
| Shop supplies & environmental fee | 1 | $25.00 | $25.00 |
Subtotal$715.00
Tax (0%)$0.00
Total$715.00
Invoicing tips for auto repairs
- Split labor from parts. Show the hours or flat-rate time ("Brake job: 2.5 hours book time × $110") and list parts at your cost-plus markup (see the FAQ below for typical markups).
- Add a line for shop supplies or environmental fees ($15-$50) to cover disposal, fluids, and consumables. Most shops charge it, and customers expect to see it.
- Always put the vehicle info (year, make, model, VIN) in the header or notes. It speeds up warranty lookups and covers you if there's a dispute.
Frequently asked questions
- Do I charge actual time or book time for labor?
- Most shops charge book time, the flat-rate labor from a guide like Alldata or Mitchell, rather than actual time. A brake job might take you 1.5 hours and still book at 2.5. If a customer asks, write "book rate" on the invoice.
- How do I mark up parts?
- Markups vary a lot by shop and part, but somewhere around 20-40% over your wholesale cost is common ("Part cost $200, customer pays $280"). Some shops show the markup, others just list the final price. Either way it's standard, and it pays for sourcing, warranty, and storage.