Web Developer Invoice Template
Most web invoices are a mix: the build you just shipped, the hosting that renews every month, and the maintenance retainer that keeps the plugins from falling over. Put them on separate lines and the client can see at a glance what's a one-time cost and what comes back next month.
Bill hourly, per milestone, or as a fixed project fee, then download a PDF to attach to your email or drop into the client portal.
Tip: in the print dialog choose “Save as PDF”.
INVOICE
#INV-0001
Issued: —
Due: —
From
—
Bill to
—
| Description | Qty | Price | Amount |
|---|---|---|---|
| Frontend development — hourly | 24 | $85.00 | $2,040.00 |
| Backend / API development — hourly | 16 | $95.00 | $1,520.00 |
| Monthly maintenance retainer | 1 | $300.00 | $300.00 |
Subtotal$3,860.00
Tax (0%)$0.00
Total$3,860.00
Invoicing tips for web developers
- Keep one-time build costs apart from recurring retainers. Clients budget for them differently, and your invoice should make that easy.
- Itemize third-party costs (domains, hosting, paid APIs) so it's obvious that money goes straight to someone else, not to you.
- On larger builds, tie invoices to milestones like design approved, staging live, and launch. Waiting until launch to bill for three months of work is rough on cash flow.
Frequently asked questions
- How do I invoice for a website project with milestones?
- Add one line per milestone (e.g. “Milestone 1: Design & setup”) and send an invoice as each one lands. Or list every milestone with its amount on a single invoice if the client prefers one document.
- Should hosting be on the same invoice as development?
- It can be. Just label it as a recurring or pass-through cost so the client doesn't read it as part of your development fee.