Translator Invoice Template
3,000 words, English to Spanish, needed by tomorrow. That's most of a translation invoice right there: the language pair, the word count, and a rush surcharge because "tomorrow" wasn't in the original brief.
Specialized subject matter and certified work usually cost more too, so give those fees their own lines. Enter your rate, note the language pair and turnaround, and export a PDF for the client.
Tip: in the print dialog choose “Save as PDF”.
INVOICE
#INV-0001
Issued: —
Due: —
From
—
Bill to
—
| Description | Qty | Price | Amount |
|---|---|---|---|
| Translation (EN→ES) — per word | 3000 | $0.12 | $360.00 |
| Rush delivery surcharge | 1 | $80.00 | $80.00 |
Subtotal$440.00
Tax (0%)$0.00
Total$440.00
Invoicing tips for translators
- For per-word work, put the word count as the quantity and your per-word rate as the price. Let the invoice do the 3,000 × $0.12 math.
- Add rush or certification fees as their own lines, so they don't quietly vanish into the base rate.
- Note the source and target languages. Six months from now, "Translation, 3,000 words" won't tell anyone much.
Frequently asked questions
- How do translators usually charge?
- Mostly per source word, though hourly and per-project rates are common too. Enter the word count as the quantity and your per-word rate as the price.
- Can I add a rush fee to a translation invoice?
- Yes. Give the rush surcharge its own line so the client can see exactly why the urgent job costs more.