UK Invoice Template (with VAT)
- Currency
- GBP
- Tax
- VAT
- Preset rate
- 20%
Once you're VAT-registered in the UK, you have to charge VAT (standard rate 20%) and show it clearly on every invoice. No way around it. That's why this template starts at 20% VAT. If you're a sole trader below the threshold, just set it to 0.
Bill in pounds sterling, list what you did, and download a PDF that covers what HMRC expects to see on a VAT invoice.
Tip: in the print dialog choose “Save as PDF”.
INVOICE
#INV-0001
Issued: —
Due: —
From
—
Bill to
—
| Description | Qty | Price | Amount |
|---|---|---|---|
| Professional services | 10 | £80.00 | £800.00 |
| Consulting | 2 | £150.00 | £300.00 |
Subtotal£1,100.00
VAT (20%)£220.00
Total£1,320.00
What a compliant invoice needs in United Kingdom
- A unique, sequential invoice number and the invoice date.
- Your business name/address and, if VAT-registered, your VAT registration number.
- The VAT rate and amount for each applicable line, and the total VAT charged.
Frequently asked questions
- When do I have to charge VAT in the UK?
- Once your taxable turnover goes over the VAT registration threshold, or earlier if you register voluntarily. From then on you're VAT-registered, so your VAT number and the VAT charged both need to be on the invoice.
- What is a valid VAT invoice?
- It needs a unique invoice number, your VAT number, the tax point (date), a description of the goods/services, the net amount, the VAT rate and amount, and the gross total. Leave one out and expect an email from your client's bookkeeper.